FileCM is a simple, intuitive EDRMS (Electronic Document Records Management Software) application which recognises the need for organisations to manage both electronic data and paper within their organisation.

Filing is one of the necessary evils of any company. It can be a time-consuming task, both in entering new files into the system, and file retrieval.

The classical approach to filing: Admin section does everything!

• File numbers are allocated using a paper based system or a spreadsheet
• Files are grouped by what Admin think, not the end users
• Users have difficulty getting files when specific Admin members go on holiday
• Related electronic data is 'on John's computer' or 'on the network'
• E-mails are never tracked formally

FileCM is designed to minimise the workload of filing electronic and paper data, and the subsequent retrieval of this data. By giving individuals the ability to conduct their own filing, the filing system becomes current, as filing delays are reduced. Filed data is more readily accessible by other people in the organisation as the system is available to all users at their desk.

The concept behind FileCM:

• Give the users the ability to generate unique file numbers using FileCM, then enter information into the FileCM database, so it can be found quickly at a later date.
• Provide a strong underlying security system, so individual users can only register and access data applicable to themselves or their group(s)
• Recognise that the paperless office does not exist, however most data is developed in electronic form first. To provide a system for storing this "e-file" (electronic file) data quickly and easily
• Support the existing company filing numbering system
• Provide a Configuration Management capability, enabling individuals in the company designated as Configuration Controllers the ability to Lock data, so as to configure it, in support of guidelines specified for ISO 900X compliance
• Keep the user interface simple, so it can be operated by untrained users
• Ensure that it can be used with as few keyboard or mouse operations as possible
• Support integration into 3rd party software such as Microsoft Word, AutoCAD, e-mails
• Open database back-end, supporting 3rd party database servers including Oracle and Microsoft.

Note: Microsoft, MS and Microsoft Office are registered trademarks, and Windows is a trademark of Microsoft Corporation. Oracle is a trademark of Oracle Corporation.

Full-Featured Records Management Software for your organisation

FileCM is designed to integrate with Microsoft products and gives organisations a total Records Management system, which easily manages both paper and electronic information from your web browser. This information may include faxes, contract, tenders, electronic files and emails, even library books and company assets.

FileCM features a fully definable files naming system to suit your organisation. Office Extensions allow FileCM to be integrated seamlessly into other applications such as Outlook email and other Microsoft Office products. Features include Check-Out / Check-In of paper and electronic files, which integrates with Windows security. The barcode interface enables users to classify records, people and places using affordable barcode technology.

Full version control means only copies are made of files ensuring the original is protected, thereby satisfying compliance and legal requirements. Documents and work can be routed automatically in accordance with defined business processes, using FileCM’s inbuilt workflow functionality.