What is Records Personnel?

Formfile recognises that organisations produce a large amount of work – be it low level administration documents or matters relating to high level consultations – that must flow through internal records systems. For most organisations, records management is not a core business and as such they prefer to outsource this function.

This is where Records Personnel can assist.

• Audit of records/knowledge management systems – paper and electronic.
• Record/knowledge management system design – paper and electronic.
• Records classification and indexing design.
• Installation and conversion of systems.
• Project management services.
• Supply of long and short-term contract labour to deal with any records/knowledge management project.
• On-site management of large active filing systems.
• Archiving and indexing services.
• Records sentencing.
• Data entry services.

Application Services

When up-dating records and information systems, the conversion process may be daunting. Formfile provides the services to ensure a smooth transition – from the application of labels and clips and system installation to training of personnel, Formfile staff perform these range of tasks efficiently as they are highly experienced and have proven methods that work. And to avoid disruption to your office, conversion of a system may be performed over the weekend, or after hours.

Records Personnel Outsource Staff Categories, Skill and Prices

1. Basic Conversion/Cataloguing Staff

   File Conversion	File Culling
   Basic Cataloguing, Archiving	2-hole Punching
   Boxing of Files	Label Application
   Filing of Files	File Clip Application
   Retrieval of Files	File Write Up

2. Basic Conversion/Cataloguing Staff with Keyboard Skills

   Staff are able to carry out all tasks mentioned above. In addition, staff have basic keyboard skills suitable for data entry and creation of electronic catalogues.

3. Hi Speed Data Entry Staff/Experienced Records Person

   Staff are able to carry out all skills mentioned above. In addition, staff have high speed keyboard skills ie. for high volume data entry work, and/or significant Records Management experience. Also, staff are able to undertake a low level supervisory and project management role.

4. Skilled Records Manager

   Staff are able to carry out all tasks mentioned above. In addition, staff are skilled and experienced Records Management practitioners able to undertake supervisory/project management tasks. Also, staff are able to undertake Records Management Systems Audit tasks.

5. Senior Management Staff

   Staff are able to carry out all tasks mentioned above. In addition, staff are highly skilled and experienced Records Management Practitioners, able to utilise modern Records Management software products, implement large and complex projects, manage large project teams and carry out limited classification, indexing and Records Management system design work, and audit Records Management systems.

6. Records Management Consultant

   Staff are highly skilled and experienced Records Management practitioners. Staff are able to design and implement “Enterprise Wide” records audit, records classification, and indexing systems across both hard copy and Electronic Records Management mediums. Staff are able to advise on and implement, electronic records/knowledge software products.

Please note: Records Personnel Staff are experience, tried and tested personnel.